If you have a general enquiry or are unsure who to contact, you can contact the Records Management Unit using the following details and the appropriate team member will respond to your enquiry as soon as possible.
Office: Room 213A, Corporate Services building, Sandy Bay campus
Postal Address: Private Bag 69, Hobart, Tasmania 7001
Fax: +61 3 6226 7250
We welcome your feedback and suggestions. If you would like to provide feedback and comments on a workshop you have attended, please use the workshop feedback form. If you would like to provide feedback regarding the website or the Records Management Unit in general, please use the general feedback form.
Please direct any enquiries relating to student records, academic transcripts or graduation certificates to the Student Centre at firstname.lastname@example.org. Employers wishing to verify the qualifications of a UTAS graduate can do so via the Graduate Verification Service.
The RMU Team
Manager, Records and Information
Mrs Cathy Fyfe
Contact Cathy for enquiries relating to recordkeeping compliance, policy, procedures and guidelines, HPE RM Administration (including access and HPE RM training), the Business Classification Scheme, or administrative matters.
Information Quality Officer
Ms Jenny Dobson
Contact Jenny for advice on the mandatory UTAS HPE RM Data Entry Standards (PDF) to achieve a high level of efficiency, productivity and accountability in HPE RM, including advice on how to use the Standard to title UTAS records and folders, and on the form of entry for metadata for certain records to enhance retrieval. Jenny can also provide advice on how to create contact pre-nominal and post-nominal titles, contact locations and organisation locations in HPE RM and on the form of entry required for all metadata fields to comply with RMU guidelines and standards.
Disposal and Training Officer
Mr George Phillips
Contact George for advice and assistance with determining whether and when you can dispose of records, where you can store inactive records, how to use the Disposal Schedules and how to fill out Registers of Records Destroyed (MS Excel) and other forms. You can also contact him for information on upcoming workshops.
Records Management Officers
Erin, Chris or Michelle provide a support service to business areas that have access and utilise HPE RM for the capture and management of corporate information. Records Management Officers provide assistance and advice in the creation of new folders, folder plan structures, security and classification scheme queries, retention and disposal requirements. Where applicable, they will also capture contracts or other documents on behalf of business areas that do not have access to HPE RM.
Erin, Chris and Michelle monitor the generic email account RMU.Staff@utas.edu.au to ensure all enquires are processed in a timely manner.
Ms Erin Amor
Erin provides direct support to the Legal Services team as well as other business areas that utilise HPE RM. This includes assistance in the capture and management of contracts into the contract register.
Erin works Wednesday to Friday.
Ms Chris Davey
Chris provides direct support to the Senior Executive as well as other business areas that utilise HPE RM. This includes assistance in the capture of corporate information, including contracts, on behalf of business areas that do not have access to the system.
Ms Michelle Kapp
Michelle provides direct support to Commercial Services and Development HPE RM Liaison Officers as well as other business areas that utilise HPE RM. This includes assistance in the capture of corporate information, including contracts, on behalf of business areas that do not have access to the system.
Michelle works Monday to Thursday afternoons.