These disposal schedules are legal documents that provide the necessary authorisation by the State Archivist to allow disposal to be undertaken. Disposal actions range from permanent retention as an archive, to stipulating a minimum period of retention prior to destruction. You can find instructions on how to use the disposal schedules in Information Sheet 4 - Disposal Schedules (PDF).
You should list all scheduled items due for destruction in a Register of Records Destroyed (RRD) (MS Excel), with the exception of those listed under the Disposal Schedule for Short-Term Value Records (DA 2158). The Register must be authorised by the Records Management Unit and the Head of Section/School/Division prior to destruction of any records. For more information, see Information Sheet 3 - Registers of Records Destroyed (PDF) and the Register of Records Destroyed form (MS Excel).
List of Schedules:
- DA 2135 - training and assessment records of Registered Training Organisations (RTOs) (PDF)
- DA 2157 - records derived from common administrative functions (PDF)
- DA 2158 - short term value records (PDF)
- DA 2159 - source records (PDF)
- DA 2398 - functional records of the University of Tasmania (PDF)
For those business areas that were formerly Commonwealth agencies, such as the Australian Maritime College, some of your records may be covered by Commonwealth legislation rather than Tasmanian legislation. Those records must be sentenced under one of the National Archives of Australia's General Disposal Authorities rather than the Disposal Schedules listed above. Most will fall under the Administrative Functions Disposal Authority (AFDA).