Are you confused about your recordkeeping responsibilities? Not sure which documents you need to keep and which you can get rid of? Want to know how long you need to keep records? Worried about being audited? Can't figure out what to do with all those old boxes of records?
The Records Management Unit runs workshops covering these common dilemmas several times a year. The workshops are open to all UTAS staff and attendance is free. We run workshops approximately every three months, but we are happy to arrange a workshop specifically for your business area if there are enough people interested in attending.
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If you are interested in signing up for a workshop you can register via the online registration form. Registrations close at 5:00 pm on the preceding Thursday. If you would like more information about the workshops, please contact our Training and Disposal Officer at George.Phillips@utas.edu.au or on 6226 1894.
If you can't make it to a workshop, would like to refresh your memory or would prefer to learn at your own pace, most of the content is also available in the form of eLearning tutorials via our Recordkeeping at UTAS course in MyLO.
This workshop covers the fundamentals of recordkeeping at UTAS, providing staff with an understanding of basic recordkeeping practices and their responsibilities as employees of the University of Tasmania. It includes practical demonstrations and hands-on instruction in core records disposal practices and provides an opportunity for staff to raise any questions or recordkeeping issues they have been experiencing and work through them with a records management professional. As all staff are responsible for the records they create or receive in the course of their work, this workshop would be useful for all UTAS employees, but it is especially applicable to administrative staff who are tasked with the responsibility of managing and disposing of their business area's records.
This 2.5 hour workshop covers:
This workshop is intended to give staff an understanding of the basics of recordkeeping and what they are required to do as employees of the University. As all staff are responsible for the records they create or receive in the course of their work, this workshop would be useful for all UTAS employees, but it is especially applicable to knowledge workers who frequently create documents.
This one hour workshop covers:
This workshop focuses on the practical steps involved in appraising and disposing of University records, whether through destruction or transfer to the State Archives. It is primarily intended for administrative staff who are tasked with the responsibility of clearing out storage areas and boxes of inactive records, but would be useful for any staff member who would like to know how to determine how long they need to keep records and how to dispose of those that are no longer needed.
This one hour workshop covers:
Prior completion of the "Introduction to Recordkeeping" workshop is strongly recommended, but not required.
Have you attended one of our recordkeeping workshops in the past? Please consider taking the time to submit your feedback via our online feedback form. We'd love to hear your thoughts and your feedback will help us to improve future workshops.
Authorised by the Chief Information Officer
11 February, 2014